If you are trying to understand ReadSoft pricing, you are probably looking for a clear, simple breakdown of what this automation tool costs and how those costs fit into your workflow. ReadSoft is widely used for invoice automation, document processing, and data capture. It has earned its reputation for speed, accuracy, and the ability to reduce manual work in finance departments. But when companies look into ReadSoft, one question always comes up. How much does it cost?
This guide walks you through everything you need to know about ReadSoft pricing, how the pricing works, what affects the total cost, and whether it is worth the investment compared to other automation tools. The goal is to help you make an informed decision without feeling lost in technical or sales-heavy language.
What Is ReadSoft and Why Does Pricing Vary?
Before we get into the details of ReadSoft pricing, it helps to understand what ReadSoft actually does. ReadSoft, now part of the Kofax suite, specializes in automated document processing. Its most common use is invoice automation for accounts payable, but companies also use it for purchase orders, receipts, HR documents, and general data extraction tasks.
The reason pricing varies is simple. ReadSoft is not a one-size-fits-all tool. It works in different environments, such as on-premise, cloud-based, and hybrid setups. It also allows modules to be added or removed depending on what your team needs. Because of this flexibility, the company prefers custom quotes instead of universal pricing.
When businesses talk about ReadSoft pricing, they usually refer to three main cost categories:
Software licensing
Implementation and setup
Ongoing support and maintenance
These three areas make up the full cost of ownership. Understanding each one helps you plan and negotiate better.
How ReadSoft Pricing Typically Works
Let’s break down the different parts of the pricing structure so you know what to expect.
1. License Cost
ReadSoft usually licenses its software based on the number of documents you process each year. This means you pay according to transaction volume. Companies with higher document counts usually get better per-document pricing.
License cost depends on:
Number of monthly invoices or documents
Type of documents (invoices, orders, forms)
Deployment method (cloud or on-premise)
Additional modules included
2. Implementation Cost
Implementation is often the most significant part of ReadSoft pricing. This includes the setup, configuration, mapping, integration with your ERP, and training for your staff.
Typical factors that affect implementation cost:
Complexity of your workflow
Number of ERP integrations (SAP, Oracle, etc.)
Level of customization
On-site vs remote support
Number of departments involved
Small companies with simple invoice workflows pay much less than large enterprises with multi-layer approval processes.
3. Maintenance and Support Cost
After the system is live, support and maintenance fees are usually charged annually. These fees cover:
Updates
Bug fixes
Tech support
System optimization
Many users say this part of ReadSoft pricing is predictable and stable.
Factors That Influence ReadSoft Pricing
If you want an accurate estimate, you need to be aware of the major variables that influence your final quote.
Document Volume
More documents = higher cost
Fewer documents = lower cost
Cloud vs On-Premise
Cloud pricing is flexible and easier to start with.
On-premise pricing requires upfront investment and infrastructure.
Integration Requirements
The more systems you connect, the higher the cost.
Number of Users
Internal user licenses can add to your total cost.
Customization Level
Out-of-the-box setups cost less.
Customized workflows require more development time.
Add-on Features
Extra features increase the price, such as:
Advanced analytics
Multi-language OCR
AI-based validation
Audit trail enhancements
These additional tools help improve accuracy, but they impact your budget.
Common Pricing Questions
Because direct pricing numbers are rarely published, companies often ask similar questions when planning their budgets.
Is ReadSoft expensive?
ReadSoft is considered a mid-range to high-end automation tool. It is not the cheapest option, but it is known for stability, accuracy, and deep ERP integration.
Does ReadSoft offer flexible plans?
Yes. Pricing is modular and can scale up or down.
Do small businesses benefit?
Smaller companies benefit when they process enough monthly invoices to justify automation. For very low document volume, a simpler PDF-based tool may be better.
Benefits You Get for the Price
Understanding what you receive for the investment helps you evaluate whether ReadSoft pricing is reasonable.
Time Savings
Automated data entry reduces hours of manual work.
Accuracy
OCR automation minimizes human errors.
Faster Payments
Invoices move through the approval cycle quickly.
Better Visibility
Real-time dashboards show bottlenecks and spending trends.
Reduced Paper Costs
Digital workflows eliminate printing, filing, and physical storage.
Scalability
The system grows with your business without requiring major upgrades.
Most companies find that the financial benefits outweigh the cost of the software.
Comparing ReadSoft Pricing with Other Tools
To evaluate whether ReadSoft is right for you, compare it with other automation tools. Here are some popular alternatives and how they stack up in terms of cost and use cases.
Kofax AP Agility
Also from Kofax
More advanced but more expensive
Better for large enterprises
ABBYY FlexiCapture
Highly accurate OCR
Flexible but can be pricey
Good for complex documents
Stampli
Focuses on AP communication
Subscription-based pricing
Better for businesses wanting an easier interface
Tipalti
End-to-end AP automation
Great for global finance teams
Pricing can be higher than ReadSoft
DocuWare
Affordable cloud-based automation
Lower price point
Best for small teams
When compared fairly, ReadSoft pricing sits in the middle. You are paying for enterprise-level reliability without the overly high cost of some premium automation platforms.
How to Lower Your ReadSoft Pricing Quote
Not many people know this, but you can negotiate ReadSoft pricing. Here are practical ways to lower your cost.
Limit Customization
Use standard workflows when possible.
Start with a Smaller Document Plan
Buy only what you need and upgrade when necessary.
Request Multi-Year Discounts
Vendors often discount longer-term contracts.
Avoid Add-ons You Won’t Use
Every add-on increases cost. Pick only essentials.
Compare Multiple Quotes
Ask for quotes from:
Kofax direct sales
Authorized resellers
System integrators
Prices often vary significantly.
Bundle Services
Combine training, support, and setup into a single contract.
These simple steps can lower your overall expense by a noticeable amount.
Is ReadSoft Worth the Price?
The answer depends on your organization’s size and workflow needs. If you process hundreds or thousands of invoices per month, need an accurate OCR tool, and require strong integration with ERP systems, then ReadSoft is worth the investment.
Companies especially choose ReadSoft because:
It fits well with SAP and Oracle
It handles high volume smoothly
It reduces manual workload
It delivers consistent results
However, if you only process a small number of invoices every month, the pricing may feel high. In that case, cloud-based budget tools may be more suitable.
Final Thoughts on ReadSoft Pricing
Understanding ReadSoft pricing helps you make smarter decisions when comparing automation tools. Pricing depends on document volume, deployment type, module selection, and workflow complexity. While the cost varies, the value you gain through automation often outweighs the expense. Improved accuracy, faster approvals, and reduced manual work create long-term savings.
Before committing, always request a detailed quote and compare it with alternatives. The right automation tool saves time, money, and stress, making your AP or document processing workflow much smoother.
